Business Strategy

19 Productivity and Time Management Apps for 2016

Best Productivity Tools, Apps, and Software

You know what they say, ‘time is money’. And, rightly so! Productivity and time management go hand in hand. While you cannot buy time, you sure can buy tools to better manage it and use it in the most productive manner.

The fact that technology has bombarded us with countless tools for managing our work-life makes it easy for us to improve our productivity levels, especially when everyone is running short on time. Managing your schedule is not some sort of rocket science. All you need to have is the right set of tools to do it.

Let’s take a look at which of the tools will set your productivity levels soaring high by helping you better manage your time and schedule –


A cloud-based project management tool, ProofHub is the one-for-all solution to everything related to teamwork and underlying things that need organization. From to-dos, setting reminders, creating milestones and events and evaluating project success to IMing, discussions, virtual meets, and a lot more – ProofHub has it all. Real easy to get started with, ProofHub comes not just as a desktop software, but a mobile app too and has been designed to take the hassle out of teamwork and collaborative efforts.


2. Calendar

Leverage smart scheduling technology powered by machine learning and assess how you spend your time with Calendar, time management and productivity platform with free and premium plans available. Connect all of your devices, share and sync digital calendars, and integrate other tools for email, sales and marketing, and project management. Other features include customizable calendar templates and multiple calendar views. The premium versions offer additional features like meeting transcription and time management analytics tools and reports.

3. Toggl

A really popular online time tracking software, Toggl is a handy tool for managing and tracking billable time. It is super-easy to get started. With this tool you can keep track of time through tags or projects and share the detailed time-tracking report with clients and senior management. You can sync the time entries with projects even when offline. Not just that, Toggl works nicely with Asana, Trello and other popular project management software.

4. 1-3-5 List

Make task management and prioritizing simple with the 1-3-5 List. The tool is built on 1-3-5 rule which divides tasks into 1 big, 3 medium, and 5 small things to be accomplished everyday. Sounds interesting, doesn’t it? With 1-3-5 List, you will stay focused on everyday goals rather than getting caught up in tasks which are less important. The smooth and elegant interface of the app makes it an apt choice among those who don’t like missing out on anything.

5. Google Calendar

Fear missing out on important events? Not to worry! Make the most of every day with Google Calendar, a time management mobile app and web application. With Google Calendar, you can keep tabs on every important occasion/event, and never miss out on anything. Create multiple calendars and share them with anyone you want to. All you need in order to access Google Calendar is to have a Google account.

6. Evernote

Stop forgetting important things. Start taking notes with Evernote. This cross-platform app has been designed particularly for taking down notes, archiving documents/files, and organizing them. Unlike the conventional way of taking notes on a post-it, the app allows creating notes in various text formats including web pages, photographs, handwritten ink notes, memos, and even with files attached. Compatible with various operating systems, Evernote comes with amazing features like online syncing and backup creation.

7. RescueTime

Do you find yourself drifting away from work in the middle because of endless distractions? Don’t worry, RescueTime, the productivity meter app, is here to save you. Let the app run securely in the background while it tells you exactly how much time you are spending on e-mails, browsing, and various websites. Not just that, at the end of the day, you will know all of your accomplishment and the time you wasted on non-productive activities, so you get into the habit of avoiding things that are draining your energy and time.

8.  Remember The Milk

To-Do’s are perfect for keeping tabs on all the important engagements of the day. With this application you can set reminders, so you don’t have to remember things anymore. The app will do the recalling work for you. The app can be used with Google Calendar, and is free to sign up. All I have to say is, if you are looking to create to-do’s and stick with the routine then there ain’t a better way other than using Remember The Milk.

9. Basecamp

There’s nothing quite like Basecamp, when it comes to boosting productivity. The tool is more than perfect for managing projects of all types. Whether you are working in groups or working solo, Basecamp is laden with tons of useful features to better manage and organize tasks, measure productivity, along with a host of other functionalities. Basecamp lets you broadcast a common piece of information among teams, sort things out, initiate discussions related to project, organize and store files, keep track of progress, and ensure that things go as planned.

10. Nirvana

Nirvana is lot more than just another run-of-the-mill time management software. It helps users in not just making more of their time, but does so by enabling them in handling what is important, when it is important, in a way that is consistently organized. There are tons of cool features in the tool, such as advanced filters, flexible tagging, powerful search option, adding due dates, sub-tasks, constant syncing, etc. Not just that the user can turn an email into action by forwarding it to Nirvana account.

11. Todoist

Todoist allows you to share unlimited number of tasks with with family, friends, colleagues and anyone you wish to and collaborate in real time, making it a perfect tool for both individuals as well as organizations. It boosts real time collaboration on common projects and goals. What sets this tool apart from other to-do software is its distraction free, simple, and intuitive design. Todoist lets you collaborate and manage tasks both offline and online from over 15+ platforms.

12.  Launchy

Bid goodbye to remembering lengthy access paths for accessing most frequently used files with Launchy, a utility app. This open source keystroke launcher has been designed to make life simpler by making it possible to launch folders, files, documents, etc. with just a few keystrokes. The tool indexes desktop icons, documents, files, folders, and bookmarks from the file manager, start menu, etc. Less confusion, minimal time wastage and quick access to most frequently used files; productivity is sure to increase with Launchy.

13. Kanbanchi

Yet another tool in the category of task management for improved productivity, Kanbanchi is based on Kanban method paradigm. This software lets you visualize all the tasks and activities related to the entire workflow and collaborate with teams. The tool adds an element of visual aid to the entire work management so that your work productivity levels are always through the roof.

14. Thymer

Thymer is a task planning tool perfect for those who hate the hassle of dealing with the complexities of project management. The interface of this app is quite user friendly and intuitive. Inputting information is quick and simple with the smart input bar. Users can keep track of costs and time, communicate better with teams. You can access Thymer on the go through its secure SSL connection.

15. Focus Booster

Procrastination is something that we all deal with. And, an application like Focus Booster is just what procrastinators need to get rid of this unproductive habit. This utility app is based on the pomodoro technique of time tracking, so you can see exactly where all the time went. Focus Booster will make you bid goodbye to anxiety and distractions by increasing your focus on important things.

16. SynchBackPro

Losing important files/documents can cause great setbacks. Make sure that’s never the case with your work. Get SynchBackPro and start taking backups of your all data today. Other than that, this software also allows you to synch all of your files and restore lost data. Secure your present as well as future with this powerful data backup tool, so you don’t have to deal with the nightmare of having accidentally deleted something important.

17. Wrike

Wrike goes beyond the traditional style of project and task management. It makes you avoid the pitfalls of virtual collaboration and teamwork. This extremely versatile project management tool easily fits in with all sorts of project management styles. With features like file sharing, task management, discussions, and online collaboration all in one place, Wrike preserves the element of transparency promoting visibility across teams. Runnable on desktops as well as Android and iOS, you can use Wrike on-the-go and track project progress from anywhere and everywhere.

18. myMemorizer

Do you often have a hard time remembering things? Get myMemorizer, create a timeline and just forget about it. The app will do the reminding work by alerting you of all the upcoming tasks- and events via e-mails and SMS/text messages. User can create events on important dates and subscribe to shared group. This reminding service is perfect for remembering birthdays, meetings, wedding days, and other important dates.

19.  Fantastical 2

Smart, convenient, and flexible – this is what Fantastical 2 promises to bring. An excellent tool for escalating your productivity levels, it lets you create events using natural and expressive language to better define events in your own style. You can recognize holidays, repeating events, and location of the event. Fantastical 2 comes with the feature of speech recognition for the devices that support dictation. Set multiple calendars for work and home, and keep toggling between them back and forth with just one click.  Set reminders, create to-dos, find events using powerful filters no matter where they occur. There is loads more to this fantastic time-management and productivity tool.

That concludes the list of some really great apps and tools that are sure to give a good boost to your productivity. If you want to make the most of the precious commodity called time, do get some of these tools.

Do you use any of these applications/tools? Are there any other names you would like to add to the list? Do share your views in the comments.

By Vartika kashyap

Vartika Kashyap currently runs the marketing team at ProofHub — a project management software for teams of all sizes. She is a seasoned marketing professional who is an expert in digital marketing and entrepreneurship. She’s been featured among LinkedIn’s Top Voices for the year 2016.

13 replies on “19 Productivity and Time Management Apps for 2016”

Hey Sharon,

Productivity tools make our life more easy, and we can easily optimize our task and can increase our productivity, I love dropbox, and having premium account, which give me good amount of cloud storage.. by the ways for all tools information, because before this article I didn’t seen any information about given tools.. Thanks for this great share..

Mohd Arif

Hi Sharon, thanks for sharing, I’ve been using RescueTime for a while now and am loving it.

It’s not a productivity app per se, but if you’re really busy and can’t find time to read, I can highly recommend Blinkist, an app that provides book summaries.

You can read a single page or for a few minutes on the train or whenever you have a time gap to fill, and that really makes it one of my top “productivity” picks.

Now I read one every morning and write about what I learned, check out the app, would love to know what you think.

You could add Asana and, those have apps for iPhone, iPad and desktop (if you are a user like me), and it’s quite useful to add something as a task on the go and find them at home, even if you already forgot about them.

Asana has a nice calendar function that I like to use, also subtasks are super easy to manage. it’s a little to simple to my opinion, i want something with a lot of functions, and that’s why Wunderlist or Todoist aren’t good enough for me.. yet. With an update, every app can be added onto my phone 🙂

I’ve tried Asana, but I don’t like the calendar there, since it seems to be quite narrow and it won’t arrange the tasks by the time. With some updates and a better calendar, I think it would be a strong candidate for my favourite app.

For the moment thought, I’ll stick with Wunderlist as my main productivity app on the phone and PC.

I like Basecamp. There’s nothing remarkably innovative about Basecamp, but it works well and it works quickly, and I love the fact that there are no arbitrary limits on projects and/or users. If you have plain, bread-and-butter management requirements, I think you’ll find that Basecamp is a suitable, extremely affordable way to go.

I have to admit my time management “app” is my Bullet Journal! I changed some things from the original idea, but it is really working well for me. I use it together with Google Calendar.

However, I like the idea of 1-3-5, I might incorporate that into my daily planning!

These are GREAT recommendations! I never heard of Toggl before so I’m glad I came across it here, I’ll need to check it out. I’m currently using tsheets for a timesheet and time tracking tool. I’ll see how i can fit Toggl into my workflow.

Hi Sharon
All are great tools.
For me there is one great tool that answers productivity and time- Scrivener.
It’s make it very easy to organize content and drop new ideas to use later- so, it’s a time saver.
In the automation tools, will mention just one- hootsuite to automate Tweets with huge Apps support. I like also Evernote and DropBox because of flexibility they have.

Btw, why the Bio is showing Shikha Menwal ?

Thanks for writing this!
Google Calendar is so overlooked but probably the most simplistic yet necessary thing. It syncs with your phone and email so that you know at all times what you must be doing!

Will C

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